Enhances automation processesĪutomation and AI (Artificial Intelligence) enable employees to focus on more purposeful tasks by letting technology take care of repetitive and meaningless tasks. Third, if it’s a file anybody on the team can access, they can look for it on the document management software without disturbing anybody! Last, having all your files in an electronic format is a must to embrace hybrid work and allows teams to work together from different locations. Second, they can quickly send it to their teammates instead of stopping what they are doing and going to their colleague’s desk to drop it off. First, they can find the file they require more quickly. Facilitates team collaborationĪ paperless office helps your peers work together more efficiently. It also reduces the risk of losing data due to human error, fire, or natural disasters. With the strong security systems that exist today, the chances of getting records stolen are slimmer. Reinforces data securityĪlthough cyberattacks happen, going paperless is a lot safer and more secure than having all your important documents in paper format. With a well-organized digitized system, they are more efficient and focus on more meaningful tasks. As the data Elastic mentioned in its report about Unified search for finding workplace content, 54% of US employees waste time looking for key documents. Workers can stop wasting time searching for files and getting frustrated when struggling to find documents. If they don’t know the location of a specific document, they can use the search bar, type a keyword related to the topic and find it in seconds. Your employees can quickly find the record they are looking for and carry on with their work. In a paperless office, all your files are centralized and organized in document management software. There is nothing worse than wasting time searching for a document. Allows better organization and efficiency □ Do you want to know how to optimize space and costs with a flexible office? Learn how you can save up to 30% with these cost-cutting ideas! Digitizing your processes as much as possible enables you to lower your office costs and save tons of space! This means it costs you $10,000 per year if you employ 100 people. The average price for a paper sheet is around 1 ct. But you also have to think about the expenses related to the printing equipment and maintenance, in addition to the waste disposal fees you pay for paper waste. When multiplying this figure by the number of employees in your organization, the result might be frightening. Provides a cost-saving solutionĪ US worker uses 10,000 sheets of paper per year*. For them, picking up a paper version of their pay slip or bringing piles of documents home is a sign of a corporate culture lacking in progressive and modern practices. As 40% of the workforce are Millennials and Gen-Z, meeting their expectations is more important than ever. Keeping paper-based processes in the workplace is a true pain point for companies employing these generations. Fulfils the expectations of a modern workforceįrom organizing their next trip to ordering food and subscribing to digital sustainable banking solutions, Millennials and Gen-Z are used to doing everything online. Plus, 50% of the office garbage ending up in landfills is paper*. Knowing that the pulp and paper industry represents the fourth largest emitter of greenhouse gasses, going paperless can definitely help fight global warming. Reducing paper usage is a fundamental eco-friendly measure for your workplace. Advantages of going paperless: a sustainable answer for People, Planet, and Profit Makes the office greenerĪs we highlighted in our article about the importance of sustainability in business, making the office greener is crucial for organizations that wish to succeed. To support you in switching to a paperless office, we’ll share the best practices and the modern technology available to embrace this digital journey. This article is going to give you greater insight into these other key benefits. But why is minimizing the consumption of paper at work so important? Although decreasing paper waste to be more eco-friendly might be the main reason that comes to mind, there are many other advantages to digitizing all documents and files. Ideally, the goal is to reach the no-paper office objective like Dubai, which became the world’s first paperless government in 2021. A “ paper-light” office is a workplace where the use of paper is reduced to a minimum. Why? In an era when sustainability and digitalization play a major role, aiming to become a paperless office is the obvious next step. We can sign up with a new bank in a few clicks but somehow still get our pay slips in a paper format.
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